Submission of thesis & registration for defense

As soon as you finish writing your thesis (and are 100% positive that no further changes will be made), upload a pdf version to https://hopla.univie.ac.at/.  You can upload only 1 file!

Your thesis will be anonymized before the plagiarism test by removing the first 6 pages. Therefore, make sure that your thesis does not show any personal data and acknowledgements from page 7 on, and do not include a CV in your thesis. 

Information on how to write and submit your thesis (available only in German)

Once your thesis has passed the plagiarism test, you or your supervisor may send the pdf of the thesit to your reviewers. At the same time, the SSC will contact your reviewers with instructions.

You will then get an e-mail confirming the upload of your thesis. Print, sign and scan it.

Submit the following paperwork to Gerlinde:

  • Confirmation of upload, signed
  • Deckblatt (cover page) - detailed instructions can be found here
  • SL.P4_Registration_for_defense. Name Chair of examination panel and 3 examiners. Your supervisor cannot be examiner, but will be chair and should in any case be present.
  • Prüfungspass_DoktoratPhD.doc, with all your courses pasted into §3. Do not sign
  • your latest "Studienblatt" (to be downloaded via u:space -> Personal matters -> My documents - > semester-specific documents: select current semester),
  • the statistics sheet (to be completed online at https://www.statistik.at/uhstat/uhstat2/#),
  • 3 bound copies of your thesis. Note that your thesis must be printed double-sided and bound in hard cover.
  • for students who have diacritic letters (e.g. ğ, ş, š, ý) in their names: attach a copy of your passport if you want the PhD certificate to show the correct spelling of your name

IMPORTANT: the thesis front page (Deckblatt) must be in English and German and must not contain any error. Therefore, please write your name and academic title as shown on your Studienblatt, and check your supervisor's name and title on u:find. To be on the safe side, you may send your front page to gerlinde.aschauer@univie.ac.at for a final check before you have your thesis bound. If there is any mistake on the front page, you will have to re-submit 3 corrected copies and upload again.

Possible examiners: reviewers of your thesis, group leaders @ Max Perutz Labs, IMP/IMB/GMI, UW or MUW, members of your thesis committee, collaborators. Note that, ideally, your reviewers should also be examiners. If this is the case, the University of Vienna pays up to 500 € for travel costs (incl. 1 night at the hotel) of your external examiners (if 2 of your examiners come from abroad, it is 250 € for each). However, travel costs are not reimbursed if your examiner has not reviewed your thesis.
Your examiners will book their tickets and accomodation on their own and send an informal request for refund to Büro des Studienpräses, University of Vienna, Universitätsring 1, 1010 Vienna, attaching all original invoices and receipts.


BLOCKAGE OF THESIS: when upoloading, you will be asked whether your thesis shoud be available online or not. If you check the "not available" option, your bound thesies copies will be forwarded to the library of the Faculty of Life Sciences, to the University Library, and the National Library, but will not appear online.

In case you and your supervisor do not wish your thesis to be available at the 3 libraries, you must complete the form "SL.W3 Blockage of thesis" ("SL.W3 Sperre der Dissertation"), indicating the time period and the reason. Note that it will not be sufficient to say you data are unpublished and not yet verified. The only acceptable reasons are cumulative theses, patents and cooperations with companies. Attach copies of the cooperation contracts and confidentiality agreements.


Binding can be done in any copyshop, but we recommend the Lehrmittelstelle, located at the University of Vienna (main building). They do the job nicely within 24 hours and charge less than 20 € per copy.

About 1 week before your defense, send out an announcement to the Bulletin or to gerlinde.aschauer@univie.ac.at in case you want me to do it. Please do not forget to inform me if you change time or venue of your defense!