Before the public defense of your thesis, again there is some paperwork to be done. All documents must be submitted in hard copy to Gerlinde Aschauer (room 5.119).

Note that there are special regulations for cumulative theses. Click here for more detailed information.

Also, bear in mind the following legal time-frames:
- nomination of reviewers: 5 months before defense
- submission of thesis: 6 weeks before defense
- deadline for submission of reviews: 2 weeks before defense

1. NOMINATION OF REVIEWERS

Ideally, hand in forms SL/D3 and SL/D4 about 5 months before you plan to have your final exam.This may seem exaggerated, but it is not. Depending on circumstances, it may take a month before reviewers are officially appointed. And, legally, reviewers have a maximum of 4 months after the written submission of the thesis to review the thesis and write their report. 

  • Suggest 3 reviewers on the Assignment form - no supervisors, no collaborators, no co-authors, no direct competitors and no members of your thesis committee.  At least 1 must be external, and they must be in a tenured position (professor)!!!

The Head of Doctoral Studies will choose 2 out of these 3 persons as reviewers. Her decision is not influenced by the order in which the names appear on your form!
You will be informed by e-mail who was appointed as reviewer. Please ask your supervisor to send them a pdf version of your thesis in order to speed up the reviewing process.

  • Please note that the reviewers will not be officially informed about their appointment before you have uploaded your thesis. Therefore, we suggest you contact them as soon as you get the information about who your reviewers will be. It is up to you to inform the person that has not been officially appointed as reviewer.

Also, bear in mind that reviewer and examiner are 2 completely different assignments!

IMPORTANT: all emails from the SSC wil be sent to your unet email address. Therefore, do not forget to activate your u:space account if you have never used it before.

2. SUBMISSION OF YOUR THESIS & REGISTRATION FOR DEFENSE

ATTENTION: as of March 1, 2016, your thesis will be anonymized before the plagiarism test by removing the first 6 pages. Therefore, make sure that your thesis does not show any personal data and acknowledgements from page 7 on. DO NOT INCLUDE A CV IN YOUR THESIS!

As soon as you finish writing your thesis (and are 100% positive that no further changes will be made) , upload a pdf version to https://hopla.univie.ac.at. 

information in English on how to write and submit your thesis.
info sheet in German.

You can upload only 1 file!

You will then get an e-mail confirming the upload of your thesis. Print and sign it and submit it together with the following paperwork:

  • your CV with original signature,
  • a recent printout of your transcript of record,
  • a printout of the latest "Studienblatt" (to be downloaded via u:space),
  • a printout of the statistics sheet (to be completed online at https://www.statistik.at/ustat2/changeLang.do?newLang=en)
  • 3 bound copies of your thesis. Note that your thesis must be printed double-sided and bound in hard cover!
  • IMPORTANT: the thesis front page (Deckblatt) must not contain any error. Therefore, please send it to gerlinde.aschauer@univie.ac.at before you have your thesis bound. If there is any mistake on the front page, you will have to re-submit 3 corrected copies and upload again.

BLOCKAGE OF THESIS: when upoloading, you will be asked whether your thesis shoud be available online or not. If you check the "not available" option, your bound thesies copies will be forwarded to your Deparment, to the University Library, and the National Library, but will not appear online.

In case you and your supervisor do not wish your thesis to be available at the 3 libraries, you must complete the form "SL.W3 Blockage of thesis" ("SL.W3 Sperre der Dissertation"), indicating the time period and the reason. Note that it will not be sufficient to say you data are unpublished and not yet verified. Possible reasons are cumulative theses, patents and cooperations with companies. Attach copies of the cooperation contracts.


For MFPL students only:
send the pdf file to Marion Linger (marion.linger@mfpl.ac.at) and she will print 3 free copies for you. All further copies as well as the binding of your thesis are your responsibility.

Binding can be done in any copyshop, but we recommend the Lehrmittelstelle, located at the University of Vienna (main building). They do the job nicely within 24 hours and charge only ~15 € per copy.

  • Name Head of Thesis Committee and 3 examiners, one of them external, on form SL.P4_Registration_for_defense. Your supervisor cannot be examiner, but may be chair and should in any case be present.

Possible examiners: reviewers of your thesis, group leaders @ MFPL, UW or MUW, members of your thesis committee.

Note that, ideally, your reviewers should also be examiners. If this is the case, the University of Vienna pays up to 500 € for travel costs (incl. 1 night at the hotel) of your external examiners (if 2 of your examiners come from abroad, it is 250 € for each). However, travel costs are not reimbursed if your examiner has not reviewed your thesis.

About 1 week before your defense, send out an announcement to the Bulletin or to gerlinde.aschauer@univie.ac.at in case you want me to do it. Please do not forget to inform me if you change time or venue of your defense!!!

3. THESIS DEFENSE

Your thesis examination will consist of a Power Point presentation of your thesis project (about 20 minutes), followed by questions from the audience and the examiners. The discussion part takes about 30 minutes  - you will be questioned about your thesis work and the research field.


The SSC (Student Service Center) will inform you when your degree certificate is ready to be picked up at
SSC Lebenswissenschaften
Room 2C 323
Althanstraße 14 (UZA II)
1090 Vienna

Opening hours: Tue & Wed 9-12, Thu 14-18.

IMPORTANT: please note that your degree certificate will be ready 2-3 weeks after your thesis defense, and that you must pick it up personally. This means that you should not leave Vienna immediately after your exam. Consider this when you plan your life after the PhD - e.g. for your next position, vacations, and also check the expiration date of your visa!!

 
Information on the official Academic Cerimony can be found at http://event.univie.ac.at/feiern-ehrungen/akademische-abschlussfeiern/